Examinations Regulations

 

1. Examinations in Certificate and Diploma in Shorthand, General Education and Commercial subjects (the syllabuses which are given in this book), take place in Establishments registered as examination centres, under the Invigilating Panels Approved by the Nigerian Institute of Professional Secretaries (NIPS), in April and November each year.



2. First Class and Pass results are awarded at Certificate, Diploma and Higher Diploma levels. Weakness Report for candidates appears on the reverse side of the candidates’ Results Slip.



3. The minimum percentage of marks required in all subjects other than Shorthand and Typewriting is 75% for a First Class and 60% for a Pass Certificate, except when differently assessed as shown in the syllabus.



4. Worked examination papers are sent from Centres to the Institute’s Head Office, for marking by the Institute’s examiners. The results of examinations are sent to our Representatives in the States, as promptly as possible, from where they are dispatched to candidates.



5. Certificate for successful candidates are dispatched to the candidates within some considerable time after the results has been sent.



6. The candidate’s name on the examinations Entry Form (Results Slip), from which the Diploma/Certificate are prepared must be printed in BLOCK CAPITAL letters. If this is not done, and in consequence the candidate’s name is not correctly deciphered, a new certificate will be issued only on payment of a fee of N300.



7. In the event of a loss, a certificate may be replaced on production of the result slip, at a fee of N500.00. If the result slip is not provided and a record search has to be made, an additional “search” fee of Nl50.00 will be charged.



8. Neither the examiners nor the Institute will enter into any correspondence regarding the results of examinations.



9. Any attempt at dishonest practice will nullify the examinations, and the fee will be forfeited. The Institute reserves the right to cancel any candidate’s entry, and to decline to grant a Certificate/Diploma, without assigning a reason.



10. Examinations are worked under the supervision of approved invigilators. If the Examination is being held in more than one room, there is an invigilator in each room.



11. The use of books, notes or mathematical tables are not permitted in any Examination. Dictionaries may be used in the following Examinations. Shorthand Speed, Shorthand-Typewriting, Advanced Typewriting, Advanced Secretarial Practice and English for the Secretary. Non-programmable calculators may be used in advanced book-keeping. Training Manuals and textbooks must not be used.



12. All examinations entry form must be completed before the examination begins and the candidate’s name MUST be printed in BLOCK CAPITAL letters on BOTH halves of the entry form. At the appointed time the invigilator will collect the worked papers, checking that all details on the entry form are legibly completed and that the candidate’s name appears on each sheet of worked paper. All questions papers will also be collected.



13. Fees are not returnable



14. Where an examination cannot be held at all at a Centre for some unavoidable reason, credit will be given. Where fewer than 3 candidates are present for any examination, the examination will be cancelled and credit given.



15. Every care is taken that the examination papers are correctly issued and received, but the Institute will not hold itself responsible for any loss or damage that may unfortunately occur.



16. Credits will be given once to candidates, who for good reason are not able to write examinations registered for, and notify the Institute in writing within one month of the completion of that examinations.



17. TO QUALIFY FOR THE EXAMINATIONS: Applications to sit are accepted only from those who have paid their current annual subscriptions. Under the syllabus, candidates are required to take each of three parts of the qualifying examinations separately.



18. CERTIFICATE/DIPLOMA: Candidates who have passed all three parts of the examinations receive a Diploma. A Pass Certificate Diploma Part Two does not imply, and must not be used to imply that the holders is on a “membership” grade of the Institute.